Task Priority Calculator

Task Priority Calculator – Hybrid of Eisenhower, Weighted Score & RICE

When everything feels important, it is hard to know what to do first. The Task Priority Calculator from MyTimeCalculator brings three powerful prioritization methods into a single, easy-to-use tool so you can see your next actions clearly.

Instead ofying only on intuition, you score each task on urgency, importance, impact, effort, confidence and reach. The calculator classifies tasks into Eisenhower quadrants, computes a weighted 0–100 priority score and produces an adapted RICE-style score. Then it combines these signals into a final ranking with suggested actions.

1. Eisenhower Matrix: Urgent vs Important

The Eisenhower Matrix sorts tasks along two dimensions: urgency and importance. In this calculator, you rate each one on a simple 1–5 scale. The tool uses those scores to assign each task to a quadrant:

• Q1 – Do first: High urgency and high importance.
• Q2 – Schedule: Low urgency but high importance.
• Q3 – Delegate: High urgency but lower importance.
• Q4 – Eliminate or reduce: Low urgency and low importance.

This gives you an immediate strategic view of what truly matters versus what is just noisy or convenient to work on.

2. Weighted Priority Score (0–100)

The calculator then generates a weighted priority score for each task on a 0–100 scale. The score takes into account:

• Urgency: How soon the task demands attention.
• Importance: How much it matters to your goals.
• Impact: How big the positive effect will be if you complete it.
• Effort: How hard or time-consuming it is (lower effort improves the score).
• Confidence: How confident you are that doing the task will produce the benefits you expect.

You can optionally choose whether urgency or importance should carry slightly more weight, depending on your current context.

3. RICE-Style Score: Reach, Impact, Confidence, Effort

RICE is a prioritization method commonly used in product management. In its classic form, RICE stands for Reach × Impact × Confidence ÷ Effort. This calculator uses the same idea with easy 1–10 scales:

• Reach: How many people, customers, users or stakeholders the task will benefit.
• Impact: How strong the effect will be if you complete it.
• Confidence: How sure you are your estimates.
• Effort: How much time or energy is required.

The output is aative score you can use to compare tasks. Higher RICE-style scores indicate more value per unit of effort.

4. Hybrid Final Ranking & Suggested Actions

Finally, the Task Priority Calculator combines the Eisenhower quadrant, weighted priority score and RICE-style score into a single hybrid ranking. It gives:

• Ranked list of tasks: From highest priority to lowest.
• Final priority tier: Critical, high, medium or low.
• Suggested action: A practical recommendation such as “Do today,” “Schedule this week,” “Delegate if possible” or “Consider dropping.”
• Eisenhower tags: Clear indication of which quadrant each task lives in.

The result is a concise, AI-style summary of what you should do now, what to plan next and what may not be worth your energy.

How to Use the Task Priority Calculator Effectively

• Start with 4–6 tasks: Choose tasks that are genuinely competing for your attention, such as today’s or this week’s shortlist.
• Be consistent with scoring: Use the same mental yardstick across all tasks, especially for impact and effort.
• Watch for patterns: Pay attention to clusters of Q3 or Q4 tasks—they may be prime candidates for delegation or elimination.
• Review regularly: Re-run the calculator when new work appears or when priorities shift at the team or business level.

Limitations & Practical Notes

No prioritization tool captures your full reality. Deadlines, politics,ationships, customer expectations and emergencies all influence what you actually do. This calculator provides structure and clarity, but you still make the final call.

The RICE-style and weighted scores are simplified on purpose so you can use them quickly without complex spreadsheets. If you already use a more detailed internal framework, treat this tool as a quick decision-support companion.

Related Productivity & Planning Tools

Use this calculator alongside other MyTimeCalculator tools to tune your schedule and workload:

• Daily Routine Efficiency Calculator
• Sleep Chronotype Calculator
• Sleep Calculator
• Productivity Calculator